## Intro [(00:00:00)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=0s) - A vertical Kanban is an organizational system used in some folders in [[Apple Inc. | Apple]] Notes to attach statuses to notes and tasks, similar to a normal Kanban [(00:00:08)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=8s). - The system is used to keep track of the statuses of notes and tasks, ensuring they are organized and up-to-date [(00:00:05)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=5s). - The concept of a Kanban is introduced as a precursor to explaining how the vertical Kanban system works in Apple Notes [(00:00:12)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=12s). ## What is Kanban [(00:00:13)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=13s) - A [[Kanban board]] is a simple organizational system where tasks are placed into a board with columns, typically including columns for tasks to be completed, tasks in progress, and completed tasks [(00:00:15)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=15s). - Tasks are moved across columns as their status changes, allowing for a visual representation of the workflow [(00:00:33)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=33s). - This type of organization is not possible in [[Apple Inc. | Apple]] Notes, but other apps like [[Notion (productivity software) | Notion]], ClickUp, and Reminders can provide this functionality [(00:00:42)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=42s). - Using multiple apps for task management and note-taking can create synchronization issues, which can be a problem [(00:01:02)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=62s). - To avoid this issue, a system using icons in Apple Notes has been devised to structure and align tasks and ideas in a way that makes sense [(00:01:08)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=68s). - This system allows for all tasks and ideas to be listed in a single app, eliminating the need for synchronization between multiple apps [(00:01:18)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=78s). ## The 6 Steps [(00:01:22)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=82s) - The process of creating a video involves six steps that every video goes through, starting as an idea. [(00:01:23)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=83s) - The idea then moves to the second stage, referred to as TTH, which stands for title, thumbnail, and hook, and these elements are ideally defined first when an idea is conceived. [(00:01:29)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=89s) - Once a good title, hook, and thumbnail are established, the video moves to the filming phase. [(00:01:43)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=103s) - After filming is completed, the video proceeds to the editing phase. [(00:01:46)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=106s) - Upon completion of editing, the video moves to the ready stage. [(00:01:49)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=109s) - Finally, when the video is published, it moves to the live stage. [(00:01:55)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=115s) ## Sort alphabetically [(00:02:08)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=128s) - Sorting notes alphabetically can be done by going to 'View' and selecting 'Source by title' in ascending order, which lists all the squares alphabetically [(00:02:10)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=130s). - The alphabetical order lists all the ideas first, followed by the blue squares representing 'tth', then the orange squares for filming, the yellow squares for edit, the green squares for ready, and the purple squares for life [(00:02:18)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=138s). - Experimenting with various icons has shown that sorting alphabetically can result in strange behavior, such as the black square coming before the white square [(00:02:42)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=162s). - A list of symbols disconnected from the squares appears when sorting alphabetically, but the squares reappear further down the list, allowing users to choose the desired symbols [(00:02:49)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=169s). ## Symbols [(00:02:57)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=177s) - Symbols can be used to organize notes in a Vertical Kanban system, with options including squares, circles, and hearts, each with their own sorting method [(00:02:58)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=178s). - The chosen symbol is added to the beginning of each note title to keep them organized, and when an idea moves to a new stage, the symbol is updated accordingly [(00:03:07)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=187s). - A new idea is created by starting a note title with a specific symbol, such as a white square, which can be quickly inserted using a text replacement key combination [(00:03:37)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=217s). - The text replacement key combination is set up in the keyboard settings to speed up the process of adding symbols to note titles [(00:03:48)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=228s). - Six stages have been created, each with its own symbol, including a white square for ideas, an editing square, and others [(00:03:59)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=239s). - A video idea template is used to set up a new video idea note, which includes a synopsis, title, and script sections [(00:04:11)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=251s). - The title section has a character limit of 50 characters, with a visual indicator that turns red when the limit is exceeded [(00:04:42)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=282s). - Tags are attached to notes to make them easier to find later, with six tags created that replicate the same statuses as the symbols [(00:05:07)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=307s). - The tags start with "YT" for [[YouTube]] and include live, filming, TT, editing, idea, and ready, allowing for easy filtering and organization [(00:05:20)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=320s). - When an idea is moved to the next stage, the symbol and tag are updated to reflect the new status, such as moving from an idea to a TT stage [(00:05:33)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=333s). ## Moving [(00:05:42)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=342s) - To move a card to the next section, the white square is highlighted and replaced with a blue square, which signifies the card has moved to the next section, in this case, the blue section [(00:05:44)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=344s). - A separator is created by making a new note with a name starting with a blue square, a space, and a symbol, which keeps it at the top when the list is sorted alphabetically [(00:06:02)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=362s). - When ready to move to the next stage, the card is selected and moved to the next stage, such as from "TTH" to the "Filming" stage, and this process continues until the "Live" status is reached [(00:06:18)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=378s). - This method provides full control over the stage of ideas, allowing for easy tracking and management [(00:06:32)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=392s). ## Tags [(00:06:36)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=396s) - Tags are used in the Vertical Kanban system, often appearing after the title of a card, and serve as a replica of the card's status, but with a different purpose [(00:06:37)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=397s). - The use of tags is not necessary for the Vertical Kanban system, as the square at the beginning of the note is sufficient for listing the cards correctly [(00:06:50)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=410s). - Tags are used to provide additional functionality, allowing for further organization and categorization of the cards [(00:06:56)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=416s). ## Smart Folders [(00:07:00)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=420s) - [[Virtual folder | Smart folders]] can be used to pull relevant notes based on specific rules, such as tags, allowing for easy organization and access to related information [(00:07:02)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=422s). - A smart folder can be created with rules to pull all notes tagged with a particular tag, enabling the automatic organization of notes as they are moved or updated [(00:07:10)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=430s). - When a note is moved to a different stage, such as from Q2 to tth, and a relevant tag is attached, the note will be listed alphabetically in the vertical Kanban and can be pulled by clicking on the smart folder [(00:07:26)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=446s). - The smart folder will display all notes that have the specified tag, making it easy to access and view related information in one place [(00:07:47)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=467s). - In this example, the smart folder "tth" pulls notes tagged with "[[YouTube]] tth", allowing for easy access to video ideas and other related notes [(00:07:49)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=469s). ## Video Ideas [(00:07:55)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=475s) - A second icon is used on each note to represent the content pillar that the video ideas fall into, allowing for further categorization of tasks and video ideas [(00:07:55)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=475s). - The icons used for categorization include a yellow heart for productivity-related videos and a person on a computer for [[Apple Inc. | Apple]] Notes-related videos [(00:08:08)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=488s). - The categorization system is optional and can be customized or omitted as per individual preference [(00:08:19)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=499s). - The purpose of showcasing this system is to provide ideas and inspiration for viewers to implement into their own workflows [(00:08:27)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=507s). - The Apple Notes system syncs across devices and works well on [[IPhone | iPhones]], with a black background making the icons stand out [(00:08:35)](https://www.youtube.com/watch?v=YvpnnvZT0S8&t=515s). ## Sources - [website](https://www.youtube.com/watch?v=YvpnnvZT0S8)