## 25 Powerful Features [(00:00:00)](https://www.youtube.com/watch?v=eWwquubryJQ&t=0s) - [[Apple Inc. | Apple]] Notes has the capability to scan documents, turn handwriting into text, and link notes together [(00:00:01)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1s). - Many people are unaware of these features, resulting in the use of multiple apps that clutter their workflow [(00:00:07)](https://www.youtube.com/watch?v=eWwquubryJQ&t=7s). - Apple Notes can serve as a compact Swiss army knife for note-taking and productivity needs [(00:00:09)](https://www.youtube.com/watch?v=eWwquubryJQ&t=9s). - This video will cover 25 powerful and easy-to-use Apple Notes features that can save hours every week [(00:00:13)](https://www.youtube.com/watch?v=eWwquubryJQ&t=13s). - Mastering these features can make users want to delete other note-taking and productivity apps [(00:00:19)](https://www.youtube.com/watch?v=eWwquubryJQ&t=19s). - The goal is to save both time and effort by utilizing the full potential of Apple Notes [(00:00:23)](https://www.youtube.com/watch?v=eWwquubryJQ&t=23s). ## 1. Quick Notes [(00:00:27)](https://www.youtube.com/watch?v=eWwquubryJQ&t=27s) - Quick Notes allows users to capture ideas quickly without needing to unlock their device, saving minutes that can add up to hours per week [(00:00:35)](https://www.youtube.com/watch?v=eWwquubryJQ&t=35s). - On an [[IPad | iPad]], users can access Quick Notes from the lock screen by tapping on it, and this feature can be enabled in Settings under Notes [(00:00:49)](https://www.youtube.com/watch?v=eWwquubryJQ&t=49s). - Users can also choose whether to resume the last note or start a new one when accessing Quick Notes from the lock screen [(00:00:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=59s). - Another way to quickly open a Quick Note on an iPad is by making a gesture from the bottom right of the screen, which can be customized in Settings under Multitasking and Gestures [(00:01:04)](https://www.youtube.com/watch?v=eWwquubryJQ&t=64s). - On an [[IPhone | iPhone]] or iPad, starting a Quick Note is easy by swiping down to open [[Control Center (Apple) | Control Center]], tapping Quick Notes, and starting to type [(00:01:24)](https://www.youtube.com/watch?v=eWwquubryJQ&t=84s). - To add Quick Notes to Control Center, users need to open Control Center, press and hold, tap "Add a Control," and locate the Quick Note control [(00:01:34)](https://www.youtube.com/watch?v=eWwquubryJQ&t=94s). - Quick Notes can be used as a shortcut to jot down ideas or add links, and it's like having a little notebook that's always in reach [(00:01:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=119s). - Quick Notes is context-aware, allowing users to add links to events in the Calendar app or web pages in [[Safari (web browser) | Safari]] [(00:02:16)](https://www.youtube.com/watch?v=eWwquubryJQ&t=136s). - Users can also save a selected portion of text by highlighting it, pressing the right arrow, and choosing "New Quick Note" [(00:02:31)](https://www.youtube.com/watch?v=eWwquubryJQ&t=151s). - The selected text and a link to the source will be created in a new Quick Note [(00:02:37)](https://www.youtube.com/watch?v=eWwquubryJQ&t=157s). ## 2. Share Sheet [(00:02:42)](https://www.youtube.com/watch?v=eWwquubryJQ&t=162s) - The Share Sheet feature allows users to save links and information directly into a note with one tap, making it easier to gather ideas and inspiration from multiple apps without switching between them [(00:02:42)](https://www.youtube.com/watch?v=eWwquubryJQ&t=162s). - This feature is almost like having a personal assistant, as it enables users to update their notes with one tap, making it a seamless process that becomes second nature after using it once or twice [(00:02:56)](https://www.youtube.com/watch?v=eWwquubryJQ&t=176s). - To access the Share Sheet feature, users can tap the share icon from any other app, go down to edit actions, and choose "add to quicknote" [(00:03:08)](https://www.youtube.com/watch?v=eWwquubryJQ&t=188s). - Once the "add to quicknote" option is added, users can easily choose the share icon and add a link or reference to the information in the app directly into their quicknote in just a few taps [(00:03:15)](https://www.youtube.com/watch?v=eWwquubryJQ&t=195s). - The Share Sheet feature enables users to capture important information without leaving the app they're working in, making it a convenient way to gather ideas and inspiration [(00:03:24)](https://www.youtube.com/watch?v=eWwquubryJQ&t=204s). ## 3. Accessing Quick Notes [(00:03:28)](https://www.youtube.com/watch?v=eWwquubryJQ&t=208s) - Quick Notes can be easily accessed and found when needed, allowing for efficient note management and organization [(00:03:28)](https://www.youtube.com/watch?v=eWwquubryJQ&t=208s). - The Notes app has a feature that enables users to retrieve any note in seconds, streamlining the note management process [(00:03:38)](https://www.youtube.com/watch?v=eWwquubryJQ&t=218s). - To access Quick Notes, users can open the Notes app, go to the top of the folders list, and open the Quick Notes folder, where the notes are neatly organized and ready to access [(00:03:43)](https://www.youtube.com/watch?v=eWwquubryJQ&t=223s). ## 4. Formatting Notes [(00:03:52)](https://www.youtube.com/watch?v=eWwquubryJQ&t=232s) - Notes can be organized to make them easier to find, but they can appear bland and overwhelming, especially for longer notes [(00:03:52)](https://www.youtube.com/watch?v=eWwquubryJQ&t=232s). - [[Apple Inc. | Apple]] Notes offers a range of formatting options to make notes polished, professional, and easy to read, including bold, italics, underline, and subscript [(00:04:01)](https://www.youtube.com/watch?v=eWwquubryJQ&t=241s). - The first line of text in a note automatically formats as the note's title, and users can start writing the note by hitting enter [(00:04:14)](https://www.youtube.com/watch?v=eWwquubryJQ&t=254s). - To choose formatting options, users can tap on the text format icon at the bottom left of the screen [(00:04:19)](https://www.youtube.com/watch?v=eWwquubryJQ&t=259s). - Text style options include title, heading, subheading, body, and monospaced, and users can also use keyboard shortcuts to increase or decrease text size on [[MacOS | Mac]] devices [(00:04:26)](https://www.youtube.com/watch?v=eWwquubryJQ&t=266s). - Users can highlight text and choose a color for the highlight, and also use style options for bullet and numerical lists, indentation adjustment, and a call-out option that adds a sidebar to the line of text [(00:04:43)](https://www.youtube.com/watch?v=eWwquubryJQ&t=283s). - The call-out option adds a sidebar to the line of text, allowing users to draw attention to important information [(00:04:52)](https://www.youtube.com/watch?v=eWwquubryJQ&t=292s). ## 5. Checklists [(00:04:55)](https://www.youtube.com/watch?v=eWwquubryJQ&t=295s) - [[Apple Inc. | Apple]] Notes allows users to create and manage checklists with ease, making it suitable for tasks such as grocery shopping and big projects [(00:04:55)](https://www.youtube.com/watch?v=eWwquubryJQ&t=295s). - The checklist feature can be activated by selecting an icon, which turns any text into a checkbox, and the note then becomes an interactive checklist [(00:05:06)](https://www.youtube.com/watch?v=eWwquubryJQ&t=306s). - Checklists can be useful for creating shopping lists, holiday packing lists, and other similar tasks [(00:05:13)](https://www.youtube.com/watch?v=eWwquubryJQ&t=313s). - An additional feature of checklists is the ability to set the order of the list, allowing checked items to automatically move to the bottom [(00:05:16)](https://www.youtube.com/watch?v=eWwquubryJQ&t=316s). - To set this feature on [[IOS | iOS]], users need to go into Settings, then the Notes app, scroll down to "Viewing", and choose to sort checked items manually or automatically [(00:05:24)](https://www.youtube.com/watch?v=eWwquubryJQ&t=324s). - On a [[MacOS | Mac]], users can set this feature by going to File, then Settings, where they will find the same option [(00:05:33)](https://www.youtube.com/watch?v=eWwquubryJQ&t=333s). ## 6. Tables [(00:05:40)](https://www.youtube.com/watch?v=eWwquubryJQ&t=340s) - [[Apple Inc. | Apple]] Notes has a tables feature that allows users to organize information visually, making it perfect for laying out data, ideas, or tasks without needing an [[Microsoft Excel | Excel]] spreadsheet [(00:05:40)](https://www.youtube.com/watch?v=eWwquubryJQ&t=340s). - To start a new table in Apple Notes, users can tap the table icon, which will create a 2x2 table [(00:05:54)](https://www.youtube.com/watch?v=eWwquubryJQ&t=354s). - To add more rows or columns to a table, users can tap the three dots above the column or beside the row where they want to insert and choose to add a row or column [(00:05:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=359s). ## 7. Drawing & Markup [(00:06:09)](https://www.youtube.com/watch?v=eWwquubryJQ&t=369s) - Apple Notes offers more flexibility than tables alone, allowing users to doodle and brainstorm ideas in a productive manner [(00:06:09)](https://www.youtube.com/watch?v=eWwquubryJQ&t=369s). - The drawing and markup tools in [[Apple Inc. | Apple]] Notes can bring a new dimension to note-taking, making it useful for sketching ideas and brainstorming [(00:06:21)](https://www.youtube.com/watch?v=eWwquubryJQ&t=381s). - To access the drawing tools, users can select the draw icon within a note, which provides a set of available drawing tools [(00:06:28)](https://www.youtube.com/watch?v=eWwquubryJQ&t=388s). - In addition to drawing tools, users can also add stickers, text signatures, and other shapes to their notes [(00:06:31)](https://www.youtube.com/watch?v=eWwquubryJQ&t=391s). - When using an [[IPad | iPad]] and an Apple Pencil with Apple Notes, users can literally draw anything on their notes, combining drawing with typed text [(00:06:37)](https://www.youtube.com/watch?v=eWwquubryJQ&t=397s). ## 8. Lines & Grids [(00:06:45)](https://www.youtube.com/watch?v=eWwquubryJQ&t=405s) - When using handwriting in [[Apple Inc. | Apple]] Notes, users may want to remove the default guidelines on their page, which can be done by selecting the three-dot icon and choosing "Lines and Grids" [(00:06:45)](https://www.youtube.com/watch?v=eWwquubryJQ&t=405s). - The "Lines and Grids" option offers various choices to suit the type of note being created [(00:06:49)](https://www.youtube.com/watch?v=eWwquubryJQ&t=409s). - This feature can be particularly useful in situations such as meetings, where users may need to customize their note-taking setup [(00:06:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=419s). ## 9. Handwriting Recognition [(00:07:01)](https://www.youtube.com/watch?v=eWwquubryJQ&t=421s) - Handwriting recognition is a feature that allows users to handwrite notes, which are then instantly converted to typed text, particularly useful for meetings or situations where typing is not fast enough [(00:07:01)](https://www.youtube.com/watch?v=eWwquubryJQ&t=421s). - To set up handwriting recognition on an [[IPad | iPad]], users need to tap the drawing icon and then select the handwriting tool [(00:07:13)](https://www.youtube.com/watch?v=eWwquubryJQ&t=433s). - With the [[Apple Inc. | Apple]] Pencil, users can write notes by hand, and the writing will be automatically converted into typed text [(00:07:18)](https://www.youtube.com/watch?v=eWwquubryJQ&t=438s). - Handwriting recognition also allows users to delete a word by scratching it out [(00:07:23)](https://www.youtube.com/watch?v=eWwquubryJQ&t=443s). - Users can select text or words with two taps, or select a paragraph with three taps [(00:07:28)](https://www.youtube.com/watch?v=eWwquubryJQ&t=448s). - Alternatively, users can circle the section they want to select [(00:07:32)](https://www.youtube.com/watch?v=eWwquubryJQ&t=452s). ## 10. Text Translation [(00:07:37)](https://www.youtube.com/watch?v=eWwquubryJQ&t=457s) - [[Apple Inc. | Apple]] Notes has a translate feature that allows users to translate text on the go, which is helpful when working on a document in another language that is not understood [(00:07:38)](https://www.youtube.com/watch?v=eWwquubryJQ&t=458s). - To use the translate feature, users need to highlight the text they want to translate, tap the right icon, and then tap translate [(00:07:50)](https://www.youtube.com/watch?v=eWwquubryJQ&t=470s). - After tapping translate, users get options to choose the language they want to translate the text to [(00:07:54)](https://www.youtube.com/watch?v=eWwquubryJQ&t=474s). - Users can also choose whether to replace the highlighted text with the new translation or just copy the text [(00:08:00)](https://www.youtube.com/watch?v=eWwquubryJQ&t=480s). - Additionally, users can add the translation as a favorite, which will show in the [[Translate (Apple) | Apple Translate]] app, or move straight into the app [(00:08:02)](https://www.youtube.com/watch?v=eWwquubryJQ&t=482s). ## 11. Organizing Notes [(00:08:11)](https://www.youtube.com/watch?v=eWwquubryJQ&t=491s) - To organize notes in [[Apple Inc. | Apple]] Notes, start by arranging them in a specific order, which can be done by tapping the three dots in the top right corner and selecting the sort order of notes in a folder [(00:08:21)](https://www.youtube.com/watch?v=eWwquubryJQ&t=501s). - Notes can also be grouped by date, providing a more structured approach to note organization [(00:08:27)](https://www.youtube.com/watch?v=eWwquubryJQ&t=507s). - The option to show attachments is available, which brings up a page displaying all attachments within notes, sorted by the type of attachment [(00:08:29)](https://www.youtube.com/watch?v=eWwquubryJQ&t=509s). - This feature helps in quickly locating specific attachments without having to scroll through a long list of notes [(00:08:31)](https://www.youtube.com/watch?v=eWwquubryJQ&t=511s). ## 12. Folders [(00:08:40)](https://www.youtube.com/watch?v=eWwquubryJQ&t=520s) - [[Apple Inc. | Apple]] Notes primarily uses a folder structure to help categorize and organize notes, allowing for more than just basic organization [(00:08:41)](https://www.youtube.com/watch?v=eWwquubryJQ&t=521s). - Folders can be used to store notes, and nested folders can be created by dragging one folder over another or creating new folders within an existing one [(00:09:00)](https://www.youtube.com/watch?v=eWwquubryJQ&t=540s). - Nested folders can be useful for keeping collections of notes in particular groups, such as projects [(00:09:15)](https://www.youtube.com/watch?v=eWwquubryJQ&t=555s). - Tags can also be used to help organize notes [(00:09:20)](https://www.youtube.com/watch?v=eWwquubryJQ&t=560s). - Folders, tags, and smart folders can be used together to supercharge organization and find notes faster [(00:08:50)](https://www.youtube.com/watch?v=eWwquubryJQ&t=530s). ## 13. Tags [(00:09:21)](https://www.youtube.com/watch?v=eWwquubryJQ&t=561s) - Tags in [[Apple Inc. | Apple]] Notes function similarly to labels, allowing users to categorize and group notes by typing a hashtag followed by a word, making them easier to find later [(00:09:23)](https://www.youtube.com/watch?v=eWwquubryJQ&t=563s). - A single note can contain multiple tags, providing flexibility in organization and search functionality [(00:09:32)](https://www.youtube.com/watch?v=eWwquubryJQ&t=572s). - The main page of Apple Notes displays all available tags, and selecting a tag will show all notes associated with that particular tag [(00:09:35)](https://www.youtube.com/watch?v=eWwquubryJQ&t=575s). - Tags can be used in conjunction with folders to enhance note organization and accessibility [(00:09:40)](https://www.youtube.com/watch?v=eWwquubryJQ&t=580s). ## 14. Smart Folders [(00:09:42)](https://www.youtube.com/watch?v=eWwquubryJQ&t=582s) - Smart folders can be used to supercharge workflow by organizing notes, and they can be created by selecting a tag in the tag view, clicking the three-dot icon, and choosing "Create Smart Folder" [(00:09:52)](https://www.youtube.com/watch?v=eWwquubryJQ&t=592s). - A Smart Folder can be named and saved, and it will be indicated with a cog icon in the list of folders [(00:09:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=599s). - Smart folders can be managed by choosing to add more tags, selecting whether any or all tags must be included for the filter, and choosing folders based on dates created or edited [(00:10:10)](https://www.youtube.com/watch?v=eWwquubryJQ&t=610s). - Smart folders can also be filtered based on whether notes are shared, contain mentions, have checklists, or have unchecked or checked items in those checklists [(00:10:18)](https://www.youtube.com/watch?v=eWwquubryJQ&t=618s). - Additionally, Smart folders can be filtered by different types of attachments, and certain folders can be included or excluded [(00:10:28)](https://www.youtube.com/watch?v=eWwquubryJQ&t=628s). - Options are also available to include or exclude Quick Notes, Pinned Notes, or locked notes in Smart folders [(00:10:32)](https://www.youtube.com/watch?v=eWwquubryJQ&t=632s). - With a little thought, a pair of Smart folders can be used to create information that is easily accessible when needed [(00:10:40)](https://www.youtube.com/watch?v=eWwquubryJQ&t=640s). ## 15. Adding Links [(00:10:46)](https://www.youtube.com/watch?v=eWwquubryJQ&t=646s) - [[Apple Inc. | Apple]] Notes has a linking feature that allows users to connect their thoughts and ideas by linking notes together, making navigation easier and creating a personalized knowledge base [(00:10:51)](https://www.youtube.com/watch?v=eWwquubryJQ&t=651s). - On a [[MacOS | Mac]], users can click on the add link icon at the top of the Notes app, choose a link, and it will be added to their notes [(00:11:06)](https://www.youtube.com/watch?v=eWwquubryJQ&t=666s). - On an [[IPhone | iPhone]] or [[IPad | iPad]], users can open the share icon, choose "Note," and save the link to a new note or a particular existing note [(00:11:15)](https://www.youtube.com/watch?v=eWwquubryJQ&t=675s). - Users can also select text or images from web pages or other documents and use a popup menu or the share sheet icon to send the selected text or image and link into a quick note [(00:11:25)](https://www.youtube.com/watch?v=eWwquubryJQ&t=685s). - When clicking on the link, it will take users back to the point in the page or document where the selected text was highlighted [(00:11:32)](https://www.youtube.com/watch?v=eWwquubryJQ&t=692s). - The ability to add links isn't just limited to web pages or documents, as users can also use the share icon or drag an email from the Mail app right into Notes [(00:11:42)](https://www.youtube.com/watch?v=eWwquubryJQ&t=702s). - This feature allows emails to be available for context as a direct link, providing additional functionality to [[Apple Inc. | Apple]] Notes [(00:11:49)](https://www.youtube.com/watch?v=eWwquubryJQ&t=709s). ## 16. Table of Contents [(00:11:58)](https://www.youtube.com/watch?v=eWwquubryJQ&t=718s) - A table of contents can be created within a note by using lists with Note linking, allowing for links to other notes or specific parts of a note [(00:11:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=719s). - To create a link, highlight the desired text, select "Add Link" from the popup menu, and type the title of the note to be linked [(00:12:09)](https://www.youtube.com/watch?v=eWwquubryJQ&t=729s). - When creating a link, users can choose to use the note's title as the link or create different text for the link [(00:12:17)](https://www.youtube.com/watch?v=eWwquubryJQ&t=737s). - A list can be used to create a neat-looking table of contents by combining links to other notes [(00:12:20)](https://www.youtube.com/watch?v=eWwquubryJQ&t=740s). - It is essential to ensure that the most important notes are always easily accessible, even with a table of contents in place [(00:12:26)](https://www.youtube.com/watch?v=eWwquubryJQ&t=746s). ## 17. Pinning Notes [(00:12:30)](https://www.youtube.com/watch?v=eWwquubryJQ&t=750s) - To have instant access to frequently used notes, [[Apple Inc. | Apple]] Notes allows users to pin notes for quick access, keeping them at the top of the list [(00:12:31)](https://www.youtube.com/watch?v=eWwquubryJQ&t=751s). - Pinned notes stay at the top of the list, making them easily accessible when needed [(00:12:37)](https://www.youtube.com/watch?v=eWwquubryJQ&t=757s). - To pin a note from within an open note, select the three dots icon and choose the "pin" option [(00:12:45)](https://www.youtube.com/watch?v=eWwquubryJQ&t=765s). - Alternatively, users can swipe right on a note to quickly pin it [(00:12:47)](https://www.youtube.com/watch?v=eWwquubryJQ&t=767s). - Once a note is pinned, it will appear at the top of the list of notes under the "pinned" heading [(00:12:53)](https://www.youtube.com/watch?v=eWwquubryJQ&t=773s). ## 18. Scanning Text [(00:12:56)](https://www.youtube.com/watch?v=eWwquubryJQ&t=776s) - Scanning text from the real world can be useful for quickly capturing and remembering information, especially for students or when needing to capture a specific portion of text [(00:12:57)](https://www.youtube.com/watch?v=eWwquubryJQ&t=777s). - [[Apple Inc. | Apple]] Notes has a scanning feature that allows users to pull text from various sources such as documents, posters, or menus by simply pointing their camera at the text [(00:13:11)](https://www.youtube.com/watch?v=eWwquubryJQ&t=791s). - To use the scanning feature, users can tap on the plus icon, choose "Scan Text", position the camera to the desired text, and tap "Insert" to add the text to their note [(00:13:21)](https://www.youtube.com/watch?v=eWwquubryJQ&t=801s). - The scanning feature can automatically highlight the text to be scanned, making it easier to capture the desired information [(00:13:27)](https://www.youtube.com/watch?v=eWwquubryJQ&t=807s). ## 19. Importing Media [(00:13:33)](https://www.youtube.com/watch?v=eWwquubryJQ&t=813s) - Apple Notes allows users to import various types of media, including photos, videos, documents, and [[PDF]] files, turning notes into a complete project hub [(00:13:33)](https://www.youtube.com/watch?v=eWwquubryJQ&t=813s). - To attach a file or choose a photo, select the paper click icon within a note and choose from the menu, which will embed the chosen file into the note [(00:13:56)](https://www.youtube.com/watch?v=eWwquubryJQ&t=836s). - [[Apple Inc. | Apple]] Notes supports embedding common file formats, enabling users to import photos, videos, documents, and PDF files directly into a note [(00:13:46)](https://www.youtube.com/watch?v=eWwquubryJQ&t=826s). - Users can also import recordings from the Apple Voice Memo app or create a new recording straight into Notes from the menu [(00:14:05)](https://www.youtube.com/watch?v=eWwquubryJQ&t=845s). - A quick way to import media is by dragging or dropping the item straight onto Notes, which works on [[MacOS | Mac]], [[IPad | iPad]] OS, and [[IOS | iOS]] on [[IPhone | iPhone]] [(00:14:15)](https://www.youtube.com/watch?v=eWwquubryJQ&t=855s). - On iPad, users can take a screenshot by making a gesture from the bottom right, then annotate and draw on the screenshot image before saving it to a new or existing note [(00:14:36)](https://www.youtube.com/watch?v=eWwquubryJQ&t=876s). - When taking a screenshot of a web page, users can choose to save the screen or the full web page before sharing it into Notes [(00:14:53)](https://www.youtube.com/watch?v=eWwquubryJQ&t=893s). ## 20. Scanning Documents [(00:15:00)](https://www.youtube.com/watch?v=eWwquubryJQ&t=900s) - [[Apple Inc. | Apple]] Notes has a built-in scanner that allows users to quickly digitize physical paper documents and turn them into PDFs, keeping everything organized in one place [(00:15:02)](https://www.youtube.com/watch?v=eWwquubryJQ&t=902s). - To access the scanner, choose "Scan Documents" from the menu, which will open the camera, and put the documents in the frame [(00:15:12)](https://www.youtube.com/watch?v=eWwquubryJQ&t=912s). - Apple Notes will auto-detect the documents and capture the page, or users can press the capture button to scan another page and add multiple pages [(00:15:18)](https://www.youtube.com/watch?v=eWwquubryJQ&t=918s). - Once scanning is complete, tap the "Save" button to embed the scanned document into the note [(00:15:27)](https://www.youtube.com/watch?v=eWwquubryJQ&t=927s). - If multiple pages are scanned, an icon allows users to view all pages and quickly switch between them [(00:15:33)](https://www.youtube.com/watch?v=eWwquubryJQ&t=933s). - The built-in scanner is useful for scanning copies of travel documents for a trip or holiday, storing them safely in one place for easy reference [(00:15:37)](https://www.youtube.com/watch?v=eWwquubryJQ&t=937s). ## 21. Locking Notes [(00:15:46)](https://www.youtube.com/watch?v=eWwquubryJQ&t=946s) - To secure private information in a note, [[Apple Inc. | Apple]] Notes allows users to lock individual notes, requiring [[Face ID]], [[Touch ID]], or a passcode to access the locked note, providing added peace of mind and security for sensitive information [(00:15:47)](https://www.youtube.com/watch?v=eWwquubryJQ&t=947s). - Locking a note in Apple Notes can be done by tapping the three dots icon within the note and choosing the lock icon [(00:16:08)](https://www.youtube.com/watch?v=eWwquubryJQ&t=968s). - Once a note is locked, it will require authentication to access, ensuring that private information stays secure [(00:16:06)](https://www.youtube.com/watch?v=eWwquubryJQ&t=966s). ## 22. iCloud Sync [(00:16:14)](https://www.youtube.com/watch?v=eWwquubryJQ&t=974s) - Apple Notes allows users to access their notes across multiple devices, ensuring organization and security of information [(00:16:15)](https://www.youtube.com/watch?v=eWwquubryJQ&t=975s). - The seamless syncing of notes across devices is made possible by [[ICloud | iCloud]], enabling users to access their notes anywhere [(00:16:24)](https://www.youtube.com/watch?v=eWwquubryJQ&t=984s). - This feature enables effortless productivity, as users can start a note on one device, such as an [[IPhone | iPhone]], and finish it on another device, such as a [[MacOS | Mac]] [(00:16:28)](https://www.youtube.com/watch?v=eWwquubryJQ&t=988s). ## 23. Collaboration [(00:16:34)](https://www.youtube.com/watch?v=eWwquubryJQ&t=994s) - [[Apple Inc. | Apple]] Notes is perfect for working with others, whether sharing notes or collaborating in real time, and is organized across devices [(00:16:34)](https://www.youtube.com/watch?v=eWwquubryJQ&t=994s). - To share notes, access the share menu and send the share via AirDrop or other messaging apps, then choose to collaborate or send a copy [(00:16:44)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1004s). - When collaborating, select the text and choose whether anyone can access the notes with a link or only specific people, and set permissions for editing or view-only access [(00:16:53)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1013s). - Decide whether others can further share the note to others, and use the same method to share an entire folder for shared projects [(00:17:07)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1027s). - Collaboration works in real-time as long as editors are online, and everyone will see the changes on the document [(00:17:15)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1035s). - View the history of edits within a shared note by swiping the page to the right, where each change is marked with the name of the editor and the date [(00:17:20)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1040s). - Select the user icon at the top to bring up a menu showing current participants, and toggle on or off the activity of highlights of edits made [(00:17:31)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1051s). - Manage access and add or remove people, or stop sharing altogether, from the same menu [(00:17:39)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1059s). ## 24. Search [(00:17:46)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1066s) - [[Apple Inc. | Apple]] Notes has a search feature that allows users to quickly find specific information in their notes, saving time from digging through them manually [(00:17:47)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1067s). - To access the search feature, users can tap into the search bar at the top of the main Notes page [(00:17:59)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1079s). - The search bar offers advanced search options to narrow down the search further, and users can type or dictate their search terms using the microphone [(00:18:07)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1087s). - Users can also adjust the search to a specific Notes account or to other accounts where they are present [(00:18:12)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1092s). - Once a note is located, users have the options to pin, share, move, delete, or tap the note to view and edit it [(00:18:18)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1098s). - Additionally, users can use Spotlight search on [[IPhone | iPhone]], [[IPad | iPad]], and [[MacOS | Mac]] to find notes without opening the Notes app [(00:18:29)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1109s). - On iPhone and iPad, users can access Spotlight search by swiping down on the home screen and typing the note they want to find [(00:18:34)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1114s). - On a Mac, users can start a search by pressing the Command and Space bar keys to type their search query [(00:18:45)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1125s). ## 25. Quick Actions [(00:18:51)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1131s) - Long pressing on the Notes icon brings up a quick menu that allows users to create a new note, checklist, photo, scanner, or document without entering the Notes app, making note creation faster [(00:18:54)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1134s). - The quick menu options include creating a new note, checklist, photo, scanner, or document [(00:18:55)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1135s). - Using the quick menu enables users to create notes quickly, but there are additional tools that can further enhance productivity and workflow efficiency [(00:19:03)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1143s). - The next video will cover how to turn a device into a full-blown productivity powerhouse without adding extra apps or complexity [(00:19:18)](https://www.youtube.com/watch?v=eWwquubryJQ&t=1158s). ## Sources - [website](https://www.youtube.com/watch?v=eWwquubryJQ)